sunreefhero_30

Administration Manager / Book Keeper

Position Now Filled

Multihull Solutions is continuing to raise the bar in customer service and multihull boat sales and is seeking an enthusiastic and motivated person to join our growing team.

The successful applicant will enjoy being a team player, possess exceptional communication skills and will exude a positive energy that will knock the socks off any customers, suppliers or employees as soon as they walk in our front door or call the office.

Position Title: Administration Manager / Book Keeper
Location: Mooloolaba
Reports To: Financial Controller
Employment Status: Full Time (flexible hours available)

The job requires you to be responsible for the presentation, general standards and day to day administration and book keeping of the Multihull Solutions offices. You will offer general administrative support to the Financial Controller, General Manager, Technical Manager, Marketing Manager, Client Services and Sales Team, including general administration, minute taking and other tasks as directed.

Mandatory Personal Attributes Required:

  • Loyalty
  • Sense of Humour
  • Commitment
  • Honesty and Integrity
  • Enthusiasm
  • Reliability
  • Attention to Detail

Desired Attributes (advantageous but not essential):

  • Interest in and passion for Boating / Sailing
  • Marine Industry Experience

Technical Skills Required:

  • Office Administration Experience
  • Basic accounts and book keeping skills
  • Experience using Quickbooks
  • General Computer Literacy including experience using Microsoft word and excel

Book Keeping Responsibilities:

  • Data entry into Quickbooks
  • Preparation and Processing of Accounts Payable
  • Preparation and Processing of Accounts Receivable
  • Balance sheet account reconciliations
  • Bank reconciliations

Administration and Client Responsibilities:

  • Supervise the general running of Multihull Solutions office including responsibility for office equipment, furniture and computers.
  • Contract management – ensure customer files are complete with signed contracts and other financial information.
  • Filing and record keeping
  • Other administrative tasks as required, archiving, filing general correspondence and mail outs etc. This may include organising uniforms, company telecommunications and computers.
  • Fill in for Reception duties when required. This includes greeting clients in a friendly and engaging manner, fielding inquiries and transferring the query to the appropriate person within the business quickly and efficiently.
  • Record accurate telephone messages and forwards them appropriately as soon as possible.
  • Ensures that visitors are offered refreshments.
  • Organise accommodation and flights as required for company visitors and employees.
  • Maintain a register for ensuring Multihull Solutions vehicles are maintained on a regular basis and in accordance with manufacturers/dealers requirements.
  • Ensures the overall office presentation of the Mooloolaba Office is kept clean and tidy, including:
  • Tidy and dust brochure racks and client lounge area
  • Daily dishes
  • Clean office twice weekly (Vacuum and Dust)
  • Ensure milk and coffee and other beverages are kept stocked
  • Collect mail daily / postage
  • Oversee stationary stocks

Human Resources Responsibilities:

  • In liaison with the Financial Controller responsible for ensuring that an appropriate system for maintaining current personnel records and employment documentation is maintained.
  • Offer support when required for recruitment campaigns and arrange appropriate employment documentation, including agreements, uniforms etc for new employees.
  • Maintain a register of status of employee birthdays, anniversaries and performance reviews and ensure that Managers are notified when reviews are due.

Remuneration:

Remuneration negotiable depending on experience.

To Apply:

Please send written resume to jobs@multihullsolutions.com.au

Position Now Filled

Quick links:

Stay in the know:

  • Sign up to our e-newsletter which packed with information on the latest catamarans and trimarans, best buys on boats for sale, catamaran reviews, articles and promotions. Click here to subscribe to multihull solutions e-newsletter.
  • Facebook – “LIKE” us on facebook and you can rest assured you’ll be the first to hear any breaking news, great deals, events and more. Click here